🎄 Christmas Party Bus Ideas – From Office Parties to Secret Santa

When December rolls around, the festive season is in full swing – and that means one thing: Christmas parties! But instead of sticking to the usual restaurant dinner or pub crawl, why not take your celebrations to the next level with a Christmas party bus? Whether it’s your annual office party, a fun-filled Secret Santa night, or a festive night out with friends, a party bus offers a unique, memorable, and Instagram-worthy way to celebrate.

In this post, we’ll explore Christmas party bus ideas that work for every group, from colleagues to close friends, plus tips to make the night extra special.


🎅 1. Office Christmas Party on Wheels

Tired of the same old office dinner? A party bus transforms your annual work night out into a festive adventure. Think about it:

  • Onboard karaoke for Christmas classics (Mariah Carey is a must 🎤).

  • Pre-arranged drinks packages to keep the night flowing.

  • A route around London’s best Christmas lights, like Oxford Street and Winter Wonderland in Hyde Park.

👉 Perfect for team bonding while still keeping that professional but fun vibe.

📌 Related: Ultimate Checklist for a Perfect Party Bus Experience


🎁 2. Secret Santa Exchange in Style

Forget awkwardly swapping gifts at desks or in a crowded pub corner. A party bus gives you the space and vibe to make Secret Santa unforgettable.

  • Bring along festive props like Santa hats, elf ears, or reindeer antlers for group photos.

  • Create a mini gift-unwrapping ceremony with Christmas music playing in the background.

  • Add a photo booth corner with props for hilarious Secret Santa reveal moments.

📌 Related: Best Props to Bring for Your Party Bus Photo Session


🎄 3. Festive Themed Playlists

Music sets the mood. Mix in Christmas classics with high-energy hits to keep the party going. Think:

  • Classic singalongs (Wham!, Band Aid, Mariah Carey).

  • Modern party tracks to dance between gift exchanges.

  • Maybe even your own curated Spotify playlist shared with the group beforehand.

👉 Check out Themed Playlist Ideas for Every Kind of Party Bus Event for more inspiration.


🍹 4. Christmas Drinks & Treats

Elevate your party bus experience with festive drinks:

  • Alcoholic options: Mulled wine, prosecco, festive cocktails.

  • Non-alcoholic options: Mocktail spritzers, hot chocolate with marshmallows.

  • Snacks: Mini mince pies, gingerbread, and candy canes.

📌 Related: Best Drinks to Serve on a Party Bus (with & without alcohol)


✨ 5. Instagram & TikTok Moments

Don’t forget to capture the magic! With Christmas lights outside and festive decorations inside, the party bus is the ultimate backdrop for social media.

  • Plan a TikTok dance challenge with colleagues or friends.

  • Record the moment you all sing along to “Last Christmas.”

  • Post group shots with props and festive lights streaming by.

📌 Related: How to Create a TikTok or Instagram Reel on Your Party Bus


🎊 6. Budget-Friendly Packages

Christmas can get expensive, but a party bus doesn’t have to break the bank. Look out for:

  • Group discounts for larger office teams.

  • Early-bird deals if you book before December.

  • Custom add-ons like decorations or drinks packages.

📌 Related: Budget-Friendly Party Bus Tips Without Sacrificing the Vibe


🌟 Final Thoughts

From office Christmas parties to Secret Santa gift swaps, a party bus guarantees festive fun, laughter, and memories you’ll talk about well into the new year. It’s more than just transport – it’s your venue, dance floor, photo booth, and bar all in one.

👉 Ready to plan your festive night? Book your Christmas Party Bus in London with Champagne Tours London today and make this year’s Christmas celebration the best yet.

How to Build a Custom Package for Your Party Bus Event

Planning an unforgettable celebration in London? Whether it’s a hen party, birthday bash, corporate event, or even a graduation night, booking a party bus gives your group a VIP experience on wheels. But the best way to make your event stand out is by building a custom party bus package tailored to your group’s needs.

In this guide, we’ll break down how to design the perfect package—saving money while maximizing fun.


1. Decide on Your Event Goals

Before you start adding extras, determine the purpose and vibe of your event:

  • Is it a wild night out with club stops and champagne?

  • A sightseeing tour with chilled drinks and photo stops?

  • A team-building experience with karaoke and onboard games?

Having a clear idea helps you choose the right package elements and avoid overpaying for extras you don’t need.

Pro Tip: Check out our 5-Star Reviews Breakdown – What Guests Love Most to see which features are most popular for different event types.


2. Choose the Right Party Bus Size & Duration

Do you need space for 10 friends or 50 colleagues? The number of guests will impact:

  • Bus size and layout (dance floor, lounge seating, bar area)

  • Duration (2-hour tours are great for pre-drinks; 4-hour packages are better for full nights out)

For reference, Champagne Tours London offers multiple vehicle options designed for different group sizes.


3. Customize Your Onboard Experience

A great custom package lets you mix and match the extras that matter most to you:

  • Drinks Packages: Prosecco, champagne, or soft drinks for corporate events.

  • Music & DJs: Bring your own playlist or hire a live DJ.

  • Karaoke & Games: Perfect for hen nights and team-building.

  • Photo Stops: Capture Instagram-worthy moments at London landmarks like Tower Bridge or Piccadilly Circus.

Need inspiration? Read our Real Stories: How One Hen Party Went Viral on TikTok to see how custom packages create unforgettable memories.


4. Add Extra Perks

Want to go all out? Add optional extras such as:

  • VIP nightclub entry (skip-the-line access at top London clubs – check Time Out London’s nightlife guide)

  • Professional photographer or videographer

  • Catering and snacks

  • Party themes and decorations

By bundling these extras into one package, you often pay less than booking them separately.


5. Get a Custom Quote

Many companies (including Champagne Tours London) allow you to build a fully bespoke quote online. Simply choose your event type, date, and desired extras, and get an instant price breakdown.

Want budget tips? Read our Budget-Friendly Party Bus Tips Without Sacrificing the Vibe.


6. Book Early for Exclusive Discounts

Most limited-time offers are only available for early bookings. See our What’s on Sale This Month for flash deals and student discounts.


Why Go Custom?

When you customize your package, you’re not stuck with a one-size-fits-all experience. Instead, you’ll have:

  • A bespoke party tailored to your budget and vibe

  • Unique add-ons that make your event memorable

  • Better value for money

Budget-Friendly Party Bus Tips Without Sacrificing the Vibe

When you think of a party bus in London, you probably imagine champagne popping, booming sound systems, and neon lights bouncing off the windows as you tour the city with your friends. But what if you’re on a budget? Good news: you don’t need to spend a fortune to keep the party going strong. With the right planning, you can save money and still have an unforgettable experience.


1. Book Off-Peak for the Best Rates

Most party bus companies in London offer lower prices for midweek bookings (Sunday–Thursday). Not only do you save money, but you’ll also find buses more readily available.

👉 Pro tip: Avoid peak season dates like Christmas, New Year’s Eve, and summer weekends when prices skyrocket.

➡ Check out our Best Party Bus Deals for Students in London (internal link) for more budget hacks.


2. Share the Cost With a Larger Group

A party bus is designed for groups of 15–40+ people. The more mates you bring, the lower the cost per head. For example:

  • 20 people splitting £800 = £40 each

  • 30 people splitting £900 = just £30 each

That’s often cheaper than a club night with drinks and taxis combined!

👉 Related read: Private Venue vs Party Bus – Which is Better Value?


3. Choose Pre-Sold Drinks Packages

Buying drinks individually can quickly eat into your budget. Instead, opt for pre-sold packages — they’re often much cheaper per person than bar prices. Some buses even allow BYOB (Bring Your Own Bottle), which is a student-friendly option.

For ideas on what to stock up on, see our guide: Best Drinks to Serve on a Party Bus.


4. Keep the Route Short & Sweet

The longer your party bus drives around London, the higher the fuel and hire cost. If you’re on a budget, plan a shorter route but make it meaningful:

  • Drive past iconic landmarks like Tower Bridge, The Shard, and the London Eye.

  • Stop for one epic group photo rather than multiple stops.

For inspiration, check Visit London’s Nightlife Guide (external link).


5. Bring Your Own Playlist & Entertainment

Why pay extra for add-ons when you can bring your own fun? Create a Spotify or Apple Music playlist ahead of time, themed to your night — whether it’s 90s throwbacks, hip hop bangers, or Ibiza house vibes.

Pro move: Assign a “party DJ” in your group to control the vibe all night.

➡ Bonus: Add some DIY fun like “Karaoke Battles” using the bus’s wireless mics.


6. Ask About Hidden Discounts

Not all deals are advertised! Many companies offer:

  • Student discounts

  • Referral bonuses if you bring another group

  • Early-bird booking offers

👉 Always ask: “Do you have any student or midweek discounts available?”


7. Focus on the Experience, Not Extras

You don’t need luxury add-ons like magnums of champagne or high-end catering to have fun. The atmosphere, music, and friends are what make the night memorable. A budget-friendly party bus night still delivers nightclub vibes on wheels — without draining your wallet.


Final Thoughts – Save Smart, Party Hard

Going big doesn’t mean spending big. By booking off-peak, sharing costs, choosing pre-sold drinks, and keeping the route efficient, you can have the ultimate party bus experience in London without burning a hole in your pocket.

Ready to book? 👉 Find the best London party bus packages here

Best Party Bus Deals for Students in London – Affordable Fun on Wheels

Are you a student in London looking for a night out that won’t break the bank? Whether it’s a birthday, graduation, society social, or just a weekend blowout, a London party bus is the perfect way to celebrate in style — and yes, there are some amazing student-friendly deals out there.


Why Students Love Party Buses in London

Unlike a regular night out, a party bus combines transport, nightclub vibes, and sightseeing all in one. Think LED lights, booming sound systems, karaoke, and panoramic views of iconic landmarks like Tower Bridge and the London Eye — all while sipping your favourite drinks with your mates.

The best part? It’s often cheaper than booking multiple taxis and paying for club entry separately.


Top Student Discounts & Party Bus Packages

At Champagne Tours London (internal backlink), we’ve designed student deals that give you maximum fun for less:

  1. Midweek Discounts – Book Sunday to Thursday for lower rates and special drinks packages.

  2. Student Society Packages – Perfect for sports clubs, sororities, and societies. Bundle drinks, snacks, and karaoke.

  3. Early-Bird Offers – Book in advance and save up to 15%.

  4. Refer-a-Friend Bonus – Bring another student group, and both parties receive extra perks like free drinks vouchers.

Tip: Always ask if there’s a student discount code available when you book. Many providers don’t advertise it upfront, but will apply if you ask.


Best Value Drinks Options

Worried about costs adding up? With pre-sold student drinks packages, you’ll skip pricey bars and clubs. Expect:

  • Bottled beers & ciders

  • Bubbly & cocktails (or mocktails for non-drinkers)

  • BYOB (Bring Your Own Bottle) options on some buses

➡ Related read: Best Drinks to Serve on a Party Bus (internal link)


Route Ideas for Student Party Nights

A London party bus isn’t just about the destination — it’s the journey! Popular student-friendly routes include:

  • Shoreditch & East London nightlife tour

  • South Bank landmarks & photo stops

  • Pub crawl routes between London’s best student bars

Check out Time Out London’s Student Guide (external link) for bar and club recommendations to combine with your bus trip.


Why a Party Bus is Cheaper Than You Think

Let’s break it down:

  • Split 20-30 ways, the cost per student is often less than £25–£40 each.

  • No need for multiple Ubers or late-night public transport hassles.

  • No club entry fees when the bus is the party!

Read more about How a Party Bus Beats Hiring a Venue (internal backlink).


Safety First – Even on a Budget

Student nights should be fun and safe. Our professional drivers, fully licensed vehicles, and pre-planned routes mean you can enjoy the night stress-free.

Want to see what students say? Check our 5-Star Reviews Breakdown (internal backlink).


How to Book the Best Student Party Bus Deal

Booking is simple:

  1. Gather your group & preferred date.

  2. Ask about student discount codes.

  3. Choose your route & drinks package.

  4. Lock in your deposit early to avoid peak season price hikes.

👉 Book your student party bus now


Final Thoughts – Affordable Luxury for Students

You don’t have to sacrifice fun for budget. With the right deals, a student-friendly party bus gives you an unforgettable night for less than the cost of a typical club crawl.

🎉 From Awkward to Awesome – Transforming Events on a Party Bus

We’ve all been there — the start of a group event where nobody knows quite what to say, the drinks haven’t started flowing yet, and the atmosphere feels a little… awkward. But what if there was a way to instantly flip the mood and get everyone into party mode?

That’s exactly what a party bus experience in London delivers. Here’s how a night that begins with polite small talk quickly transforms into an unforgettable celebration on wheels.


🚍 Breaking the Ice – The Second You Step Onboard

Guests mention in our 5-star reviews that the shift happens immediately when they walk onto the bus. The combination of LED lighting, music pumping through the sound system, and luxury seating makes people forget their shyness.

👉 See why our guests rave about it: 5-Star Reviews Breakdown – What Guests Love Most.


🍾 Drinks Packages That Spark Conversation

Nothing warms up a group faster than clinking glasses. With pre-booked drinks packages, no one has to worry about queues or splitting bills. The fizz starts flowing, and suddenly everyone is chatting like lifelong friends.

➡ Related read: Best Drinks to Serve on a Party Bus (With & Without Alcohol).


🎶 Music That Sets the Tone

Awkward silences don’t stand a chance against a curated playlist. From nostalgic hits to the latest club anthems, the soundtrack drives the energy. Guests can even plug in their own playlists for a fully personalised vibe.

Need inspiration? Check out Time Out London’s nightlife guide for the city’s top tracks and DJ culture.


📸 Instagram Moments That Bond Groups

It’s hard to stay awkward when everyone is laughing over group selfies against London’s iconic backdrops — Tower Bridge, Big Ben, or a neon-lit Shoreditch street.

💡 Real story: How One Hen Party Went Viral on TikTok.


👩‍✈️ Professional Drivers Keep It Smooth

A good atmosphere only works if guests feel safe. Our drivers take care of the roads, the routes, and the timings — letting the group focus on having fun.

👉 Peek behind the curtain: Interview with a Party Bus Driver – Behind the Scenes in London.


🎉 Why Awkward Events Become Unforgettable Nights

The magic of a party bus is that it combines the energy of a nightclub, the privacy of a private venue, and the movement of a city tour. Awkward beginnings quickly dissolve, leaving behind unforgettable moments, hilarious stories, and a night everyone talks about for years.

Not sure if it’s right for you? Compare your options:


✅ Final Thoughts

The journey from awkward to awesome is fast, fun, and effortless when the venue is a London party bus. Whether it’s a hen do, birthday, or corporate event, the transformation is always the same: shy introductions turn into roaring laughter, cheers, and memories that last a lifetime.

✨ Don’t let your night start awkward — book your Champagne Tours London party bus today and turn your event into something unforgettable.

⭐ 5-Star Reviews Breakdown – What Guests Love Most

When it comes to planning the ultimate night out in London, nothing beats the buzz of stepping onto a party bus. At Champagne Tours London, our guests consistently leave glowing 5-star reviews, but what exactly makes the experience so memorable?

Here’s a breakdown of the top reasons people keep coming back — and why a party bus is the most fun way to celebrate.


🎶 1. The Atmosphere Feels Like a VIP Club on Wheels

Guests consistently mention the nightclub-style interiors with LED lighting, luxury seating, and a pumping sound system. Unlike a static venue, the party bus takes the vibe across London’s most iconic streets.
👉 Planning your next event? Check out our guide: 10 Reasons to Choose a Party Bus Over a Traditional Venue.


🥂 2. Drinks Packages That Keep the Party Flowing

Our reviews highlight how stress-free it is to have pre-arranged drinks packages ready to go. No bar queues, no waiting, just your favourite cocktails and fizz chilled and served as soon as the party begins.
➡ Related read: Best Drinks to Serve on a Party Bus (with & without alcohol).


📸 3. Instagram-Ready Backdrops

Whether it’s Tower Bridge sparkling at night or colourful Shoreditch street art, the party bus doubles as a moving photo studio. Guests love sharing their snaps and often go viral on TikTok or Instagram.
📷 See our feature: Real Stories – How One Hen Party Went Viral on TikTok.


👩‍✈️ 4. Professional Drivers & Smooth Service

Safety and professionalism are always praised. Guests mention that our drivers know the best routes, ensure smooth journeys, and make everyone feel safe while still keeping the energy high.
👉 Behind the wheel: Interview with a Party Bus Driver – Behind the Scenes in London.


🎉 5. A Unique Experience You Can’t Get Anywhere Else

What people love most is that a party bus combines all the elements of a club, bar, and private venue — but on the move. It’s intimate, it’s exciting, and it’s completely different from booking a standard venue.

Still deciding? Compare your options here:


✅ Final Thoughts

Our 5-star reviews aren’t just about the ride — they’re about creating unforgettable memories. From the music to the drinks, the views to the staff, guests always leave with a night worth talking about.

✨ Ready to see why so many reviews shine bright? Book your London party bus experience today and join the 5-star club.

Client Testimonial: Why We Keep Booking the Same Party Bus

Why We’ll Never Switch – A Customer’s Story

When it comes to hosting unforgettable celebrations, Champagne Tours London has become our go-to. Over the last five years, we’ve booked the same London party bus for birthdays, hen nights, and even a surprise engagement celebration. Each time, it’s been seamless, stylish, and packed with fun.

“It’s not just a ride – it’s the highlight of our night,” says Emily, a regular client.


1. The Experience is Consistently Amazing

Every booking comes with:

  • A spotless, fully stocked bus

  • A friendly, professional driver

  • Bluetooth sound system for custom playlists
    (Check out our Themed Playlist Ideas for inspiration.)


2. Stress-Free Planning

No matter the event, the VIP Events & Hospitality team handles everything — from drink packages to route planning.
We love that their team responds quickly and helps with last-minute changes.


3. Personalised Touches

On our last trip, they decorated the bus with balloons and LED lights matching our theme. These little extras make every ride unique.


4. Better Value Than Other Options

Compared to hiring a venue or booking multiple taxis, the party bus gives us:


Why We Keep Coming Back

It’s simple: the service, atmosphere, and memories beat every other option we’ve tried. We know exactly what we’re getting – a perfect night, every time.

If you’re considering your own celebration, check out our London Party Bus Hire Packages and make it a night worth repeating.

Interview with a Party Bus Driver – Behind the Scenes in London

Ever wondered what it’s like to be behind the wheel of a London party bus? We sat down with Mark Thompson, a veteran driver for Champagne Tours London, to get the inside scoop on what really happens during a night of glitz, music, and celebrations in the capital.

From hen parties to corporate nights out, Mark has seen it all — and he’s here to share the fun, the challenges, and the moments that make his job unforgettable.


🎤 Meet Mark – The Man Behind the Wheel

Mark has been driving party buses for over 12 years, covering everything from birthday celebrations to New Year’s Eve tours. When asked what makes his role special, he laughs:

“No two nights are the same. You could have a chilled corporate group one night and a full-blown hen party with neon wigs and inflatable flamingos the next.”

He says the magic lies in seeing people at their happiest, often singing at the top of their lungs while cruising past Big Ben or the London Eye.


🕒 A Typical Night on a London Party Bus

1. Pre-Event Checks – Mark starts every shift by inspecting the bus, checking sound systems, lights, and refreshments. “You have to make sure everything’s perfect before guests even arrive,” he explains.

2. The Grand Entrance – Guests step aboard to pumping music, champagne on ice, and flashing LED lights.

3. The Route – Popular routes often include Soho, Shoreditch, Tower Bridge, and the Southbank. Mark notes:

“Passing iconic London landmarks really gives the night a wow-factor. People’s phones come out instantly.”

4. The Wrap-Up – After drop-off, it’s time for a clean-down and prep for the next event.


📌 Funniest Moments on the Job

When asked about his funniest memory, Mark grins:

“One hen party had a ‘dress as the groom’ competition. I’ve never seen so many fake moustaches in one place.”

He also recalls a birthday group that brought a life-sized cardboard cut-out of a celebrity — and insisted he sat in the front seat.


🚦 Challenges of Driving in London

Mark admits that navigating London’s streets in a large, fully-loaded bus requires serious skill. The biggest challenges?

  • Traffic during peak hours

  • Tight turns in historic streets

  • Keeping the party vibe going even when stuck in a jam


💡 Tips from a Party Bus Driver

If you’re booking a party bus in London, Mark recommends:

  • Plan your playlist in advance – Music sets the tone for the night.

  • Choose a route with great photo ops – Think Tower Bridge, the Shard, and the London Eye.

  • Bring props – Feather boas, glow sticks, and hats always get a laugh.

  • Book early – Especially for weekends and big events.

Real Stories: How One Hen Party Went Viral on TikTok

When it comes to hen parties, London is full of wild ideas — but some nights become more than just great memories; they become internet sensations. This is exactly what happened to one bride-to-be and her friends when their London party bus experience blew up on TikTok, racking up over 2 million views in just a few days.

In this post, we’ll share exactly how it happened, what made it so share-worthy, and how you can recreate the magic for your own party bus celebration.


🎉 The Night That Started It All

It began with a group of 14 friends, a fully-loaded party bus from Champagne Tours London, and a carefully planned route through Shoreditch, Soho, and the West End. With a prosecco reception, disco lights, and their favourite playlist blasting, the night was already a hit before the cameras even rolled.


📱 How TikTok Turned a Fun Night into a Viral Hit

The group decided to capture short, high-energy clips of:

  • Boarding the bus in glamorous outfits

  • The champagne cork popping in slow motion

  • Everyone singing along to their hen party anthem

  • The bus driving past London landmarks

By editing the footage into a 15-second Reel with trending audio from TikTok’s For You Page, the bride’s best friend posted it before they even got home.

Within hours, likes and comments poured in. By morning, the video had gone viral, attracting messages from brides-to-be across the UK asking how to book their own London party bus.


💡 What Made This Hen Party TikTok-Ready

  1. Perfect Lighting – Party buses like ours have LED lighting that looks amazing on camera.

  2. A Scenic Route – Passing Big Ben, Tower Bridge, and the London Eye added instant wow-factor.

  3. Matching Outfits – Coordinated pink and gold dresses made the video more eye-catching.

  4. Trending Audio – Using TikTok’s most popular songs boosted visibility.


🚍 How You Can Create Your Own Viral Party Bus Moment

If you’re planning a hen party in London, here’s a quick checklist for TikTok-worthy content:

  • Book a photogenic bus with open space for filming. (Check our fleet here)

  • Choose a route with iconic backdrops like Soho, Shoreditch street art, and the Southbank.

  • Plan your shots ahead of time (boarding, drinks, dancing, big reveal of the bride).

  • Edit fast – post before the night is even over.

  • Tag your location & use hashtags like #LondonHenParty #PartyBusVibes #BrideSquad


📌 Related Reads


✅ Final Thoughts

A hen party on a London party bus isn’t just a great night out — it can also be your ticket to going viral. The key is to combine epic visuals, good vibes, and smart social media timing. Whether you’re in it for the likes, the memories, or both, you’ll never forget the moment your party took over the internet.

Terms of Service

These Terms and Conditions are made between the company person and organisation named on the relevant Event Booking Form(s) (“you” ”yours”) and VIP Events & Hospitality Ltd Limited (“us” “we” “ours”). In the event of any conflict between these Terms and Conditions and the Agreement dated [          ] as entered into between the parties, the terms under the Agreement shall prevail

*** Covid-19 Disclaimer ***

Due to Covid-19, the maximum number of passengers allowed on board is reduced. As the guidelines are changing constantly so too are our allowed maximum capacity’s. It is the Booker’s responsibility to ensure that these numbers are not exceeded. Should they exceed Governmental limits imposed at the time of the event, our staff have the right to ask some guests to leave, or to cancel the event all together. You agree that Champagne Tours London and VIP Events & Hospitality Ltd have warned you and are not responsible, nor can you hold liable for any loss, damage or claim against entities.  Should the vehicle get stopped by authorities whilst your event is occurring, and if you have encouraged more than the agreed upon guidance from the government you, the Booker, shall be liable for whatever fine or penalty that is given. Should Champagne Tours London, or VIP Events & Hospitality Ltd come into disrepute either entity has the right to pursue you the Booker for damages, and or loss of income as a result of your failure to adhere to Government guidelines..

  1. CONFIRMATION OF BOOKING

1.1 Prior to our receipt of a signed Contract: (a) all bookings remain provisional and all dates and items are subject to availability; and (b) we may cancel any provisional booking without liability to you.

1.2 The Contract together with these Terms and Conditions shall take effect from the date of your signature and shall together comprise the entire agreement (“this agreement”) between you and us in relation to the booked event (“Event”) to the exclusion of any and all other terms or conditions which you seek to introduce or (so far as lawfully permissible) which might otherwise arise or be implied and supersedes and extinguishes any prior agreements undertakings or arrangements between us relating to the Event.

1.3 Written confirmation of the final numbers of guests must be given to us at least (seven) 7 days prior to the date of the Event. We will endeavour to accommodate any reasonable increases in the number of guests above the number stated on the Event Booking Form but this cannot be guaranteed. No reduction in charges payable can be made if the number of guests is reduced.

  1. PAYMENT TERMS

2.1 Subject to any discounts or rebates agreed by us you agree to pay: (a) all pre-booked charges as stated in the Event Booking Form (“Pre-Booked Charges”) and all other charges incurred by you or with your authorisation at or relating to the Event for food drink facilities sundries or other goods or services chargeable at our list or notified prices (“Additional Event Charges”); or (b) in the event of cancellation of the Event the appropriate cancellation charges as set out in clause 3.3 (“Cancellation Charges”).

2.2 All amounts due are payable in full and without set-off deduction or counterclaim.

2.3 We reserve the right to charge interest at a daily rate on all unpaid sums from the due date for payment until payment in full is received whether before or after judgment at a rate of five percent (5%) per annum above the base lending rate of Barclays Bank plc (or its successor in title) from time to time.

2.4 Pre-Booked Charges: All Pre-Booked shall be payable in full in advance of the Event subject to receipt of invoice 14 days prior to the Event. We reserve the right to cancel the Event and charge the appropriate Cancellation Charge if such Pre-Booked Charges are not paid within these timescales.

2.5 Additional Event Charges: Where a Credit Card Authorisation Form has been completed all Additional Event Charges shall be charged against the relevant credit card on the day of the Event. In all other cases Additional Event Charges shall be invoiced to you within five (5) working days of the Event and shall be payable by you within fourteen (14) days of the date of invoice.

2.6 At the end of the Event your nominated representative will be asked to authorise all additional charges incurred at the Event. Any account queries must be made within seven (7) days of the Event.

  1. CANCELLATION

3.1 We may cancel your Event and this agreement with immediate effect and without additional liability to you on giving you written notice if: (a) any sum payable to us has not been paid in full by the due date for payment; (b) you have committed a material breach of these Terms and Conditions; or (c) you are unable to pay your debts as they fall due or you are dissolved or a resolution is passed or order made for your winding up or you enter into a composition or scheme of arrangement or a moratorium is agreed or imposed in respect of any of your debts or a receiver manager administrator or administrative receiver is appointed over any of your assets or you cease or threaten to cease carrying on business.

3.2 We may cancel or postpone the Event(s) booking without additional liability to you on giving you written notice in the event of circumstances occurring or arising outside our reasonable control (as referred to in clause 5.1 below).

3.3 You may cancel an Event on notifying us in writing in advance subject to payment of the Cancellation Charge as follows: (a) notice of more than ninety (90) days from Event – nil; (b) notice of between thirty one (31) and ninety (90) days (inclusive) of Event – fifty percent (50%) of Pre-Booked Charges; (c) notice of between eight (8) and thirty (30) days (inclusive) of Event – seventy five (75%) of Pre-Booked Charges; and (d) notice of seven (7) days or less of Event – one hundred percent (100%) of Pre-Booked Charges.

 

  1. EVENT OBLIGATIONS

4.1 You shall comply with our security, fire, emergency, health and safety and licensing requirements regulations and directions at all times. We reserve the right to refuse entry to or eject any guest at our sole discretion without liability to you. You shall comply at all times with our smoking policy. You shall comply with all licences, permissions and consents relating to Champagne Tours London and VIP Events & Hospitality Ltd.

4.2 You shall take all reasonable and proper care of the premises equipment and facilities at the Event. You shall promptly report to us any and all accidents or damage caused by you or your guests occurring to any fixtures fittings equipment facilities or property at the Event and you hereby indemnify us upon demand for all loss damage cost and expense arising in connection with the same save to the extent that such accident or damage is attributable to our negligence or willful default.

4.3 We do not accept responsibility or liability for you or your guests’ personal property.

4.4 Save as agreed in advance with us you shall not carry out install or erect any advertising promotions endorsements decorations or equipment at the Event.

4.5 You agree that you are responsible and liable to us for all acts and omissions of your guests at the Event which shall be deemed to be your own acts and omissions for the purposes of this agreement.

  1. LIABILITY

5.1 You agree that we shall not be liable to you for any failure or delay or for any loss relating in any way to the Event (including but not limited to the interruption cancellation or postponement of the Event) due to any circumstances outside our reasonable control including without limitation: breakdown of vehicle or machinery, lateness due to heavy traffic, shortage of electricity or other utilities flood or leakage, fire, explosion, strike, or labour dispute, hostilities, storm, lightning or other natural calamity, building works or terrorism or threat of terrorism.

5.2 Nothing in these Terms and Conditions shall exclude or restrict either party’s liability to the other for fraudulent misrepresentation or for death or personal injury caused due to negligence. Subject to the foregoing we shall not be liable to you whether in contract tort (including without limitation negligence) or otherwise in respect of (a) any indirect consequential financial or economic loss damage costs or expense; (b) any loss (whether direct or indirect) of profits savings, revenue, goodwill, business reputation, business opportunity or data; or (c) any personal injuries of guests whilst on board the vehicles or surrounding areas; in all cases whatsoever or howsoever arising out of or in connection with the Event(s) or this agreement.

5.3 Subject to clause 5.2 our total and aggregate liability to you under or in connection with the Event shall not exceed the total charges actually paid by you to us in respect of the Event.

  1. GENERAL

6.1 You agree that we may hold any and all data on the Event Booking Form on our databases and systems to deal with any enquiries complaints and requests. We shall hold personal data (if any) in compliance with our obligations under the Data Protection Act 1998.

6.2 You may not assign transfer or sub-contract any of your rights or obligations under this agreement. The Contract (Rights of Third Parties) Act 1999 shall not apply to this agreement.

6.3 No amendment to this agreement shall be valid unless in writing and signed by authorised representatives of both parties.

6.4 The rights and remedies of each party may only be waived in writing and specifically. Delay in exercising or non-exercise of any right or a partial exercise of any right under this agreement is not a waiver of that or any other right. Waiver of a breach of any term shall not operate as a waiver of breach of any other or subsequent term.

6.5 If any provision of this agreement is illegal invalid or unenforceable then that shall not affect the validity or enforceability of the other terms of this agreement and the parties shall negotiate in good faith to modify such provision so that (so far as possible) they achieve the same effect as would have been achieved by that provision had it been valid and enforceable.

6.6 You agree that you have not been induced to enter this agreement or relied upon any representation warranty undertaking or assurance of us save as expressly contained in this agreement; provided that nothing in this agreement shall exclude or restrict liability for fraud.

6.7 Notices under this agreement shall not be valid unless served by hand delivery or by pre-paid first-class post but not fax or email – enquiries@champagnetours.london. Notices shall be deemed to have been served: (a) in the case of hand delivery on the date of delivery; and (b) in the case of delivery by post two business days after posting (exclusive of the day of posting), or if sent by email, at 9:00am on the next day after transmission.

6.8 This agreement shall be governed by and construed in accordance with English law. The courts of England and Wales shall have exclusive jurisdiction.

  1. EVENT SPECIFIC

7.1 Please be aware any monies paid to VIP Events & Hospitality Ltd on behalf of Champagne Tours London are non-refundable, this includes deposits and full and final payments. If making payment by Credit Card there is a three point five percent (3.5%) handling fee, this will be added to your booking.

7.2 If any Dry Hire, Hospitality Package or other costs accounting to the final payment is not made on or before the fourteen (14) day deadline VIP Events & Hospitality Ltd and Champagne Tours London reserve the right to cancel the booking and no refund will be given as your booking will be considered cancelled.

7.3 Champagne Tours London reserve the right to terminate or cancel your booking, if any of the guests on board cause damage, distress or endanger other guests or staff with no monetary refunds being made.

7.4 Bookings unless agreed in writing before the date of hire, may use the vehicle for other hires during the time that it is not being used on the bookies hire.

7.5 Champagne Tours London reserve the right to withdraw the vehicle if it has not been boarded thirty (30) minutes after the agreed guest arrival time with no monetary refunds being made.

7.6 Extended length of hire for whatever reason caused from the bookies’ group will carry an additional flat fee surcharge of five hundred pounds (£500), and three hundred pounds (£300) an hour from there. If a delay causes another pre-booked event(s) to be cancelled you will be liable to pay the full cost of the additional event(s).

7.7 Champagne Tours London nor VIP Events & Hospitality Ltd does not guarantee to complete journeys within a specified time and it will not accept liability for any inconvenience caused or loss caused from delays however caused except in a case where Champagne Tours London have been negligent.

7.8 For insurance and guest safety purposes you the bookie must provide VIP Events & Hospitality Ltd with a full guest list of event goers with Full Name, Email and Contact Phone number prior to boarding.  Should this not be provided we reserve the right to cancel the booking without any refund be made.

7.9 Champagne Tours London and VIP Events & Hospitality Ltd takes reasonable steps to ensure the safety of its clients but accepts no responsibility for any loss, damage, injury, death or inconvenience arising from an accident, breakdown or delay to the vehicle.

7.10 Any personal belongings or valuables left on the vehicle(s) at any time by any guests are so left at the owners’ risk. Neither Champagne Tours London nor VIP Events & Hospitality Ltd will not be held responsible for any loss or damaged belongings.

7.11 You the bookie are liable to pay for any damage to the vehicle interior, or exterior caused by the guests, or bystanders at the event.

7.12 No guests are to smoke on the vehicle at any time. If they do so Champagne Tours London may seek up to two hundred pounds (£200) as a one-off fee for any cleaning or inconvenience incurred.

7.13 If Champagne Tours London or VIP Events & Hospitality Ltd were to suffer any financial loss due to your guests neglect or default; you as the bookie agree to pay the costs to VIP Events & Hospitality Ltd in addition to the agreed hire cost.

7.15 Complaints must be received in writing within 48 hours of the cessation of your booking. VIP Events & Hospitality Ltd will then endeavour to respond within a 14 day period.

7.16 Any additional parking, tolls or other incurred costs will be the responsibility of you the bookie. Any parking tickets that are issued to – Champagne Tours London, VIP Events & Hospitality Ltd or any of the other vehicles used for your hire, that we incur whilst delivering our service as per your instruction throughout the hire, however caused, except where Champagne Tours London or VIP Events & Hospitality Ltd have been negligent, will be liable to the person or organisation of whom booked the hire.

7.17 Any photos, videos or other media taken on board by Champagne Tours London or VIP Events & Hospitality Ltd can be used for promotion and marketing material without the consent of the individuals in the material. There will be no monetary payment made to any individuals and Champagne Tours London, and VIP Events & Hospitality Ltd reserve the right to display this material on any / all platforms, be it print, digital or others.

7.18 On signing and returning your contract and booking form(s) to VIP Events & Hospitality Ltd you and your guests agree to the Terms & Conditions. Should the booking form not be returned within seventy two (72) hours of sending, it shall be taken that the Terms & Conditions are agreed.

7.19. Please note Champagne Tours London and / or VIP Events & Hospitality Ltd reserve the right to add to, modify or amend these terms and conditions at any time. For the most up-to-date terms & conditions visit our website  https://champagnetours.london/terms-condition